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PROTECT Message Scenario
| - | Harmonised Vessel Reporting requirements |
| - | A global, trustworthy and recognised EDI standard for the world-wide Shipping industry |
| - | to report to port or national authorities on dangerous goods or waste carried or on berthing and vessel security requirements |
Introduction
In support of the electronic reporting required by authorities for vessels entering or leaving a port or port area, the PROTECT Group has established a harmonised world-wide recognised EDI standard.
The EDI standard, called the PROTECT Guide (version 2.0, March 2005) describes in detail the messages exchanged between shipping lines and/or their agents or forwarders to and from the Port Authorities or National Competent Authorities.
These messages support by means of EDI the reporting requirements for vessels regarding the formal and legal notification requirements for vessels, as well as the requests for services from the authorities and vessel handling companies when vessels berth and/or utilise the waters under the jurisdiction of these authorities.
Vessel reporting requirements
In view of the recent developments resulting from new legislation from IMO (Dec 2002) and EU (March 2004) as regards ship and port security (SOLAS/ISPS) and from EU as regards Waste management (2000) and Vessel monitoring (2002), the PROTECT Group recognised the need for harmonisation of the reporting requirements to minimise implementation differences for vessel operators/agents between the participating ports.
| This new version of the PROTECT Guide aims to: | |
| 1. | Support the new legislation from IMO and EU pertaining to vessel security when vessels berth or transit through a port. The Guide contains the new message BERMAN. |
| 2. | Support the new legislation from the EU pertaining to port reception facilities for ship-generate waste, cargo residues and sewage. The Guide contains the new message WASDIS. |
| 3. | Take into account the evolving business requirements since the previous version of this Guide, in the areas of vessel monitoring and port handling activities with respect to dangerous goods and polluting and noxious substances). The Guide contains an update of the IFTDGN message. |
| 4. | Support the
possibilities for
appropriate replies
to these messages.
The Guide contains
an update of the
APERAK message.
|
| In the global context of vessel reporting the new PROTECT Guide further aims to: | |
| 5. | Present an up-to-date harmonised user guide to the world-wide shipping industry for these messages based on the available international UN/EDIFACT standards for Directories and aligned with the General Recommendations and with the Principles and Rules for the implementation of the IFTDGN and APERAK, as published by ITIGG (International Transport Messages Implementation Guidelines Group) after consultation with PROTECT. |
| 6. | Fulfil the wish of IMO's Facilitation Committee to enable global use of these messages based on common implementation guides in line with IMO standards and agreements. |
When will the
PROTECT Guide
version 2.0 be
implemented?
The
PROTECT Group agreed
January 2006 to be
the target date for
the implementation
of version 2.0 of
the Guide by the
participating
PROTECT ports.
It was further
agreed that the
version 2.0 messages
will in principle be
frozen for a period
of 5 years, unless
changes are required
due to changes in
legislation from IMO
or EU with respect
to the vessel
reporting
requirements.
Also agreed for
the 5 years period
to stick in
principle to EDIFACT
D2003.A Directory.
The PROTECT
group agreed January
2008 to be the
target date by which
the participating
PROTECT ports will
stop the support of
version 1.0 and
version 0.5.
The
PROTECT Group
encourages the
shipping industry,
liners and their
agents, to prepare
their IT systems for
introducing the new
version 2.0 and for
out-phasing any
implementation of
messages with
version 1.0 or 0.5
in the period
between January 2006
and December
2007.
A Harmonised
user Guide - no
local specifics for
a
port?
The
PROTECT Group does
not yet foresee
local specifics for
implementation of
the BERMAN and
WASDIS messages at
the moment of
publication of this
version 2.0.
For
the IFTDGN there may
be differences in
implementation, but
all within the
agreed IFTDGN
message
specification.
All Port
Authorities
participating in
PROTECT agreed to
derive their local
IFTDGN
Implementation
Guides (Annexes)
from the PROTECT
EDIFACT
Implementation Guide
applying the
following rule: data
not required (or
treated) locally in
a port, may be sent
as long as it is
according to this
PROTECT EDIFACT
Implementation
Guide.
For
APERAK there may
also be some
variation within the
agreed
specification.
A
document has been
prepared aiming at
providing an
overview of all
information required
in the PROTECT ports
to notify dangerous
goods using PROTECT
IFTDGN message and
what can be expected
as a reply in the
PROTECT APERAK
message.
This
document, for short
called 'The Matrix'
provides an overview
of the Mandatories
and Conditionals for
the PROTECT ports.
The overview will
be published in
Adobe pdf format in
July 2005.
By
creating this matrix
the PROTECT Ports
have avoided the
need for so-called
'Local Annexes' to
the PROTECT Guide,
which were needed
for previous
versions.
World-wide
recognised. By
whom?
As for
the previous version
of the PROTECT Guide
recognition will be
sought from
international
organisations such
as IMO/IMO and
UN/CEFACT
TBG3/ITIGG. The
previous version got
recognition from
these bodies:
| - | The IMO/FAL (Trade Facilitation Committee of the International Maritime Organization) has recommended the PROTECT IFTDGN message as the EDI equivalent of the IMO FAL Form 7 (Dangerous Goods Declaration). This message can also be used for Dangerous Goods List or Manifest, to be known as FAL Form 8. |
| - | The PROTECT Guide is also endorsed by the UN/EDIFACT standardisation bodies TBG3/ITIGG (Trade and Business Processes Group 3 for Transport, subgroup International Transport Message Implementation Guidelines Group). |
More details
about the context
and the development
of the new Guide can
be found in the
'Part 1 General'
chapters 1, 2, and
3.
Who
are co-operating in
the PROTECT
Group?
In
the PROTECT Group
are participating
the following port
or national
competent
authorities
- and
their Port EDI
Service Providers
(Port community
systems):
- Port Authority of
Antwerp - PORTHUS
- Port Authority of
Bremen - DBH
- Port Authority of
Felixstowe -
MCP
- Port
Authority of
Hamburg -
DAKOSY
- Port
Authority of Le
Havre -
SOGET
- Port
Authority of
London - CNS
- Port Authority of
Rotterdam - Port
infolink
-
National Competent
Authority of Spain -
PORTEL.